Online Tax Filing

SII, TICKETBAI, and SILICIE

Current Reality

On July 1, 2017, the mandatory phase of Immediate Information Sharing (SII) for filing VAT returns through the Tax Agency's Electronic Headquarters came into effect, and on January 1, 2018, it did so for Provincial Councils. There is also SILICIE (Immediate Supply of Special Tax Accounting Books).

On January 1, 2022, the TicketBai initiative for the online submission of invoices to provincial councils will come into effect.

Similar initiatives also exist in the rest of Europe, such as Portugal's SAPF-PT and France, where it will be mandatory from January 2023.

The submission of forms and the preparation of VAT records are gradually being phased out.

All of the Company's invoices are affected, including invoices issued, received, and receipts.

Tax information must be submitted in accordance with the requirements, using the "WEB Service"of the corresponding Electronic Office via certified transactions with an electronic signature. The tracking, acceptance, and/or rejection of records and forms submitted is carried out in the same way.

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Our proposal – Online tax filing

easyap provides its customers with the easyei portal as a unifying element for sending billing information to the Tax Agency. Regardless of the customer's ERP/Accounting System or the number of systems, easyap maps and categorizes invoice information according to the technical/functional requirements of the AEAT. No specific development is necessary, as easyap adapts to each customer's information model.

Benefits – Online Taxes

Outsourcing of the task. Optimization of internal Systems resources.
Variable cost per transaction
Irrespective of the client's accounting system and regulatory changes
Formal validations: transactions are validated prior to being sent to the relevant tax agency.
Error management workflow first and second level rejection processing
Mapping and logical adaptation of coding in accordance with the requirements of the relevant tax agency.
Feedback from the Accounting System based on responses received (transactional control)
Online consultation of data reported to the corresponding Tax Agency and verified consultation.
Possibility to manage modifications and elimination management

What is the process for filing taxes with easyei?

easyei allows you to adapt to the regulations of each of the corresponding tax agencies (AEAT, regional tax authorities, Portuguese tax and customs authorities) with the new VAT and invoicing management system based on real-time information on commercial transactions.

1. Issuing of Invoices:

The invoices are issued in the accounting system/ERP in the normal way.

Recording of provider invoices

The posting of supplier/creditor invoices is carried out following the current processes without requiring any changes.

2. Receipt of the invoice registers

Records are transferred to the easyei portal.
a. Flexibility of communication protocols via web services and/or file transfer.
b. Adaptable to any ERP

3. Categorization of invoices based on the Spanish Tax office regulation

– FORMAL AND INTEGRITY VALIDATIONS
Prior to sending to the corresponding Tax Agency
Notification to users

– EXCEPTION WORKFLOW
Assigning tasks to individuals with resolution capabilities
Managing SLAs for incident resolution

– MAPPING AND LOGIC
Categorization of invoices based on the regulations of the corresponding Tax Agency
Assignment of coding based on business rules

electronic-invoice-issuance-easyap-fima-invoices

4. Transfer digitally signed

The transfer is signed by client or by the portal certificate.

5. Transfer of records to the Tax Agency's electronic headquarters

The fields of the billing records specified by the corresponding Tax Agency are sent.
Acceptance or rejection.
Notification to the customer via Workflow in case of rejection.

6. Return Receipt

Option to update records with acceptance/rejection by the relevant tax agency.

7. Custody of Sent Registers and State

If you do not wish to receive status information in the ERP, the records and their status are stored in the easyei portal for consultation during the agreed period.

Distinguishing Features

The easyEI platform enables transactions to be transferred in accordance with SII regulations to the AEAT (Spanish Tax Agency), SII, and regional tax authorities in a secure and unattended manner. Among other features, we highlight the following:

…Frequently Asked Questions?

Interfaces and Formats
Standard interface according to tax agency specifications
Simplified interface easyap format XML, TXT, XLS
Format 340
Adaptation to any format of the customer's ERP

Loading transactions
File transfer via FTP, sFTP, or FTPs, or online via Web Services
Secure VPN communication, firewall policy based on origin ...
Communication client-easyap / easyap-client

Validations and Workflow exceptions
Form validations based on format and dependencies (valid NIFs, correct encoding characters supported ...)
Second-level arithmetic validations
Additional business validations based on input information
Blocking the sending of erroneous transactions
Exception report based on business rules (error type, rejection type, transaction type, etc.)

Events and Notifications
Log of all events: event type, date, user, etc.
Configuration of notification to user depending on event level
Transactional traceability

Mapping and Logic
AEAT coding mapping based on input data
Elimination and modification logic based on data received

Operation
Registering, Deregistering, and Modified Entry Log Process
Possibility of registration, cancellation, and modification online via the WEB
Online transactions inquires directly to AEAT (Record contrasting)
Dashboard by period