Provider Invoice Receipt in easyei
Process
easyei is a portal provided by the electronic invoicing web provider that allows you to have a single point of entry for all invoices received from suppliers, regardless of their format, and transfer them to the accounting system. It works with images and data, there is no paper or unreadable electronic formats.
1. Delivery Address:
Paper invoices can be collected by mail bag or in a centralized PO box looked after by easyap.
easyap will assign you a centralized address MI_Empresa@factura.es or MY_Company@invoic.es for your invoices in pdf, xml, e-invoice, EDI, etc. If the customer has a centralized mailbox, no changes are required.
2. Sending of Invoices:
The providers send their invoices, on paper or in electronic format(pdf, xml, EDI,...) to the assigned addresses. Possibility to personalize formats by provider
If desired, your suppliers can create their invoices directly on the web portal or upload them via structured files in standard format.
For paper invoices , a scanningfeature is directly integrated into the portal. Paper/PDF invoices use OCR procedures integrated into the portal, certified scanning, and electronic signatures to generate electronic invoices that are fully legally valid.
3. Invoice Receipt:
The invoices are received, no matter what format, in the easyei electronic invoing portal from easyap.
4. Electronic Signature:
The invoices are electronically signed to guarantee their legal validity
5. Acceptance of Invoices:
Once accepted, invoices are downloaded and/or sent to your accounting system in the agreed format.
Workflow:
The incorporation of reconciliation and approval workflows is also within the scope of easyap's services.
For more information, click here.
6. Electronic custody and status information:
The invoices stored in the easyei portal will be available for later consultation for the agreed time period
Feedback on invoice statuses as payment information is part of the basic information to be shown to the supplier.
Highlighted Features ...
- one unique letterbox for invoice receipt in any format: paper invoices, pdf, edi, e-invoice, xls, word...
- physical or electronic letterbox for receipt
- notification to providers of correct invoice receipt
- possibility to personalize formats in agreement with providers
- application for invoice OCR and validation of images. Certified digitalization to ensure legal validity of converted invoices.
- the invoices, with their data and their images can be sent to the accounting system
- place for safe-keeping and consultation of all invoices received with images and data
- transfer to easyapIP for use in invoice processing workflows
- invoice status information to the supplier
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Mutual benefit: provider satisfied and resources freed.
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