We will never tire of saying it: the present and the future are digital. Yes, you read that right. Digitizing a business is not something you can put off until tomorrow. Now is the time. Your customers are on the Internet, and your competitors have also gone online to find them. Markets are digital... Are you? Even governments are the first to promote digital transformation, as we've mentioned in other articles. Today, continuing along those lines, we'll tell you what a document digitization company, why we recommend contacting one, and the reasons why we want you to take this big leap with us.
What is a document digitization company?
Today is the day when you walk into a store and, to pay, you hold your smartphone up to the point-of-sale terminal. You visit an airline's website, eager to book your summer flights to that destination you've been dreaming about for so long. You find it and pay with an order from your device. Or, you even browse your favorite social network, find that clothing brand you like, access it, and buy the coat you needed.
After all, these are all transactions that you used to carry out in physical establishments and that you now conveniently carry out digitally. Transactions that, in turn, involve invoices and document management that used to be issued on paper and now are not. That's digitization for you. But how have the brands you buy products or services from managed to offer the same as before and invoice for it by transferring everything to electronic format? With good file digitization companies.
Therefore, a document digitization company could be defined as any company that develops and implements digital solutions that digitally process and handle the files and documents related to the sale of goods and services carried out by a company. And what better example than us, easyap, who have been doing just that for more than two decades.
Today, as we have just demonstrated with everyday examples, you yourself, on a personal and individual level, interact with brands and make your purchases through digital processes. For that very reason, if you haven't already done so, what are you waiting for to do the same with your business?
The top 4 reasons to digitize your business
The business community in general has already realized that the present and the future are digital. According to the newspaper La Información, based on a study conducted by the consulting firm Advice Strategic Consultant in 2021 analyzing the digitization of Spanish companies, we see several interesting facts:
- The 66% of employees in companies with 10 or more workers use computers for business purposes.
- 32% of companies purchased cloud services 32% of companies purchased cloud services (cloud computing) in 2020, which is an increase of more than 4 points over the previous year.
- 52% of companies already use some form of ERP. 52% of companies already use some form of ERP to manage internal information, and 42% have CRM to manage customer information.
The data is from 2021, but refers to 2020, and in all cases has increased compared to the previous year. Therefore, these figures are further proof that the digital world is already here. With them in hand as a reflection of the digitization of companies in Spain, we will now list the reasons why now is the time to implement a document digitization service in your business.
Optimizing the most valuable resources: time and money
If there is one main reason why you should entrust your documents to a document digitization company, it is because of the savings in time and money it will generate for you. Without going any further, with a solution such as easyap, all your invoicing becomes 100% electronic: you issue and receive invoices through the software, your tax matters will be much more organized as they are recorded in the system, general accounting is greatly streamlined, you can record other expenses such as employee expenses, etc.
As you can see, having everything in one program means there is much more order than it was until recently. Gone are the days of spending hours with paper, pen, calculator, and endless mathematical operations to balance everything. With a solution like easyap, the time saved on these issues is enormous. And, as a result, the number of staff needed to deal with it is significantly reduced, with the added advantage of being able to devote that time and equipment to other business functions.
Companies also buy and sell online.
We predicted this before. Not only are people increasingly operating online, but so are businesses. As evidence, here are two pieces of data from the same report by Advice Strategic Consultant:
- 32% of companies with 10 or more employees made online purchases 32% of companies with 10 or more employees made online purchases for their business in the 2020/2021 period.
- 27% of companies with 10 or more employees sold through e-commerce 27% of companies with 10 or more employees sold via e-commerce during the 2020/2021 period.
Therefore, competing, working, or interacting with all these companies that have already digitized in this new scenario is vital to staying in the market. And to do so, digitizing processes and documents is essential.
Government positions in favor of digital transformation
A third reason why you should rely on a document digitization company and undertake the digital transformation of your business is the mandatory nature. Governments, whether European, national, or regional, have been promoting different policies for some time now to encourage companies to take the definitive step.
On the easyap blog , we have already addressed this topic, which combines technology and legality from different perspectives, with several articles on the subject. Here are a few that will help you learn more and, above all, understand which ones may affect you the most:
- The Create and Grow Law for electronic invoicing by SMEs in Spain.
- European funds as aid for digital transformation.
- Mandatory electronic invoicing in Spain.
- TicketBAI.
Once you have read any of these texts and see that document digitization in Spain is a reality, you may be more inclined to take the leap into the new digital era.
Sustainability
And to all this, we add a fourth reason to choose document digitization services is a great move for any business: the sustainability of the planet. We live in a time when preserving our ecosystem and our planet is a very important issue for society as a whole. Increasingly, children and young people (the "digital native" generation) are placing greater importance on sustainability.
Both to care for the world and make it a more sustainable place, and to align yourself with future generations, reducing paper use is an ideal measure. And to do so, there is nothing better than saving on consumption by digitizing business processes.
Why easyap is your document digitization company
Now that we have explained why you should digitize your documents and processes, let's move on to the other big question we wanted to ask in this article: why do we recommend doing it with easyap? For the following three reasons: experience, product, and price.
On the one hand, we have offering our services offering our document digitization and process digitization services for more than 20 years. We have done so for thousands of clients who have already made the leap to the new digital world in different parts of the globe: Europe, America, and North Africa, for both multinationals and SMEs of all kinds.
Secondly, because easyap software is a comprehensive and versatile product. A solution that is compatible with any accounting package and all types of ERP. The fact that our company is made up of both finance and technology professionals has allowed us to develop a system that adapts to multiple sectors and business volumes, as we understand both the needs of each of our diverse clients and the technical requirements of the software itself.
And thirdly, because the relationship between our document digitization service and the price is one of the most competitive on the market. To begin with, implementing the solution of a document digitization company such as easyap has no initial setup costs, unlike other companies. And, in turn, the price you pay is per invoice processed, reflecting the fact that we adapt to a wide range of business sizes and billing volumes.
The importance of choosing correctly
Taking the step towards digital transformation is essential, but doing so with the right partner makes all the difference. Document digitization companies not only convert physical files into digital formats, but also offer customized solutions for each type of business. From accounting management to secure cloud storage, these companies provide technical expertise and strategic vision so that digitization is not just a simple formality, but a real improvement in the efficiency and competitiveness of the organization.
The digitization of documents for businesses opens the door to endless advantages: more agile processes, reduced operating costs, remote access to information, and better traceability of all internal movements. In an environment where every minute counts and agility is a differentiating factor, having tools that automate and organize document flow becomes a key investment.
Working with digitization experts allows you to comply with current legal and tax regulations, an aspect that many companies overlook. The combination of regulatory compliance, process optimization, and sustainability makes document digitization companies strategic partners for growing in the present and securing the future.
As we said, things haven't gone so badly for us, since we have been implementing a solution for more than two decades that generates savings of around 25% in less than 5 months. And in less than a week, you can have it implemented. Do you need more reasons or arguments to get in contact us and start digitizing your business documents and processes?
