VERIFACTU

Guaranteed Compliance with the New Invoice Registration System

Make the leap to VERIFACTU with the most robust and easy-to-implement solution on the market. Easyap allows you to comply with regulations, simplify your billing processes, and ensure total control over your records and communications with the Tax Agency.

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What does the VERIFACTU regulation require?

VERIFACTU is the new immediate invoicing registration system in Spain, established by Royal Decree 1007/2023 and Order HAC/1177/2024. Its function is to guarantee the integrity, traceability, and inalterability of all invoices, generating an automatic and secure record that will be sent to the Tax Agency to ensure total transparency and control in the invoicing processes.

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Immutability: through digital fingerprints (SHA-256 hash) and chaining between records.

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Integrity: complete traceability of every relevant operation.

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Traceability: event logging, auditing, and integrity control.

Secure submission to the AEAT: authenticated and encrypted transmission.

Management of multiple taxpayers in the same system if necessary

24/7 service availability and advanced security measures (backups, restoration, continuous monitoring).

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easyei, easy electronic invoicing, the VERIFACTU tool from easyap

Who is it for?

Self-employed
SMEs
Large companies
Professionals who issue invoices using their own or third-party software
Billing solution providers
Companies that already operate with electronic invoicing and wish to adapt to the new standard

Why Use It?

Cost savings of up to 50%
No startup investment.
Variable cost depending on number of invoices processed.

VERIFACTU solution by Easyap

Key features

Issuing and receiving electronic invoices in structured formats: XML, Facturae, UBL.
Serialization and chaining of blocks between documents.
Generation of SHA-256 digital fingerprint to guarantee inalterability.
Secure and authenticated submission of records to the Tax Agency.
Processing of AEAT responses and integrity control.
Use of transactions to ensure consistency between invoice and record.
Management of multiple independent billing processes.
System available 24/7 with continuous monitoring and vulnerability control.
Auditing and complete traceability of events.
Enhanced access and permission management.
Advanced backup and restore policies.
Incident management and compliance processes in security and privacy.

Advantages of Easyap as a VERIFACTU solution

System certified in accordance with RD 1007/2023 and Order HAC/1177/2024.
Integration with ERP and accounting systems.
Scalable, high-availability cloud platform.

Multi-format and multi-company support.
Consulting and support services for adapting to the new standard.
Guaranteed security: ISO 27001 and ISO 27701

How does Easyap help you comply?

Analysis and diagnosis of the current situation.
Adaptation of billing systems to VERI*FACTU requirements.
Technical integration with AEAT.
Complete automation of record generation, submission, and management.
Ongoing support and mandatory updates.
Audits and compliance monitoring.

Frequently Asked Questions

When does VERIFACTU come into effect?

The VERI*FACTU system is part of the legal framework established by Royal Decree 1007/2023 and Order HAC/1177/2024, which aims to modernize the invoicing process in Spain, strengthening fiscal transparency and control over invoicing records.
The entry into force will be gradual, as determined by the Ministry of Finance, with a schedule based on the type and size of the company. All companies must ensure that they comply with the technical requirements before the mandatory deadline, as the invoicing software must be adapted to generate and send the records immediately to the Tax Agency.

Easyap already has a fully prepared and certified compliance solution, allowing you to stay ahead of the curve and ensure a smooth transition, regardless of when your mandatory date is set.

Do I need to change my current billing software to comply with VERIFACTU?

In most cases, yes.
The regulations stipulate that billing systems must be capable of:

Generate structured billing records.

Ensure its integrity and traceability.

Digitally chain each invoice to the previous one (SHA-256 hash).

Automatically send them to the Tax Agency.

Avoid any further alterations.

If your current software does not incorporate these features, is not certified, or does not operate exclusively as a VERI*FACTU system, it will not comply with the law.

The Easyap solution is specifically designed to operate solely in VERIFACTU mode, as indicated in the official statement of responsibility.

, which guarantees its full compliance with the legal framework.

Does Easyap work exclusively as VERIFACTU?

Yes.
According to Easyap's affidavit submitted to the Tax Agency, the software is developed to operate exclusively in VERIFACTU mode, which means that it always operates under the requirements of integrity, chaining, security, and immediate registration established in the regulations.
This avoids any risk of non-compliance, as the technical design of the system itself makes it impossible to use in modes that do not comply with the law.

Is it possible to manage multiple companies or taxpayers with Easyap?

Yes, and it is also one of the platform's great advantages.
Easyap allows you to manage the invoicing of multiple companies, divisions, or accounting units within the same environment. The responsible declaration explicitly confirms that the system can be used by the same user to support the invoicing of several taxpayers.

What security guarantees does Easyap offer?

Easyap incorporates multiple technical and organizational measures that guarantee the security, integrity, and availability required by regulations.

Main measures:

24/7 availability, with guaranteed operational continuity.

Continuous monitoring and control of vulnerabilities.

Complete traceability through event logging and auditing.

Strong authentication and advanced access control.

Generation of SHA-256 digital fingerprints to ensure immutability.

Cryptographic chaining between invoices and their records.

Integrated transactions so that invoice creation and registration are inseparable.

Regular backups and contingency restoration mechanisms.

Formal incident management processes, complying with security and privacy regulations.

Certifications:

ISO 27001 – Information security management.

ISO 27701 – Information privacy management.

These certifications attest that Easyap complies with international standards that go beyond what is strictly required by VERIFACTU.

What happens if I don't comply with VERIFACTU within the legal deadline?

Failure to comply can have significant consequences:

Inability to issue valid invoices to the Spanish Tax Agency (AEAT).
Risk of penalties from the Tax Agency.
Blocking or invalidation of billing processes.
Lack of traceability that prevents operations from being justified during inspection.
Economic impact due to delays in billing or collections.

Adapting in time is essential. With Easyap, the transition is immediate, as our platform already includes all the required features.

How will Easyap integrate with my current system?

Easyap integrates with the leading ERP and accounting systems on the market through:

Standard connectors.
API.
Integration via web services.
Custom integrations for specific cases.

Once implemented, the system obtains billing data, generates VERI*FACTU records, sends them to the Spanish Tax Agency (AEAT), and manages responses automatically.