TiketBai (TBAI)

The system or regulations TicketBAI is a project of the Basque Government in which the regional tax authorities of Bizkaia, Araba, and Gipuzkoa participate in order to combat tax fraud and facilitate compliance with tax obligations by all taxpayers in these territories. It aims to achieve greater control of the economic activities of Basque companies for the benefit of consumers and taxation.

The TicketBAI software, also known as TBAI, came into force in 2020 and will be fully effective in 2024. By that time, all Basque companies and businesses in the Basque Country will have to comply with electronic invoicing and the regulations set forth.

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How should TicketBAI invoicing software work?

To comply with the requirements established by TicketBAI, taxpayers must issue receipts or invoices electronically. To do so, if you are a Basque company, you will need to have a certificate for issuing e-invoices or receipts.

Billing software should allow you to:

Include a QR code and TBAI on your electronic invoice or receipt
Create and send a file containing the mandatory data for any invoice, as well as a digital fingerprint that identifies the device, the program, and the user.

With any of these, you can register your business invoices online in the TicketBAI system, meeting all the requirements.

How does the easyap service work for issuing and processing invoices with TicketBAI (TBAI)?

This is where relying on professionals will help you avoid problems and comply with the requirements of the TicketBAI regulations. By installing the easyap service for electronic invoicing with TicketBAI, the process consists of 5 simple steps:

1. Generate the invoice:

This is sent to the easyap systems without affecting your client's accounting system in any way. This can be done online or through file extraction processes.

2. At easyap, we generate TBAI and QR codes.

These will appear on the invoice your customer receives. In addition, the invoice can be issued on paper, in PDF format, or in any electronic invoice format.

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3. Sign electronically

Prior to sending it, you electronically sign the invoice in the easyap system.

4. Sending the invoice

Subsequently, the invoice is sent both to the regional administrations via the web service provided for this purpose and to the customer, regardless of the format. In addition, the customer can view and download the invoice on the easyap web portal.

5. Check the status of the invoice

On the easyap portal you can check the status of the invoice and find out whether the document has been accepted or not, both by the customer themselves and by the relevant regional tax authority.

In addition, with the easyap software, you can also report about the status of invoices to your customers.

Required technical specifications for TicketBAI

At a technical level, the main technical specification required by the TicketBAI regulation is that all Basque companies and businesses use electronic invoicing software. However, this software must include the following features:

Create and add the required QR and TBAI codes to invoices and receipts.
Generate files with the invoice information and send them, in addition to providing a fingerprint that identifies the device, the program, and the user issuing the invoice.

With these features implemented, your business will be complying with the regulations requiring all invoices issued by Basque companies to be reported to the corresponding regional tax authority.

Why Easyap is the best option for complying with the TicketBAI system

At easyap, we have been developing accounting solutions and software for all types of companies and in multiple markets for over 20 years. We adapt to any regulation and the TicketBAI software software is no exception. With our solution, you can report your transactions in accordance with regional tax regulations securely and conveniently. And not only that, but with easyap you can:

Issue and record all your electronic invoices.
Receive invoices issued to you and record them in your ERP.
Validate the entire workflow, as well as other internal documents.
Sign digital tickets and invoices.
Report and communicate your billing to the AEAT (Spanish Tax Agency), the SII and/or regional tax authorities.
Manage your acknowledgments of receipt.
Store and record documents and invoices in the system.

Given all these advantages, entrusting the management of your electronic invoicing to specialists such as easyap is the best option for your peace of mind and convenience.

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