Automated Accounting and Smart Invoice Workflow

Structural Transformation of the Vendor Invoicing Process

Invoice management is not just about paperwork; it requires control, automation, and visibility into spending. Without a structured workflow, companies face delays, a lack of traceability, cost overruns, and audit risks.

The solution is a smart, scalable system that integrates with the ERP.

Our Proposal

We design and configure advanced invoice workflows aimed at automating supplier invoicing, tailored to the operational realities of each organization.

We cover the entire invoice lifecycle:

Reception
Validation
Ranking
Matching
Approval
Automatic posting in the ERP system

The goal is to transform manual invoice processing into an automated, controlled, and efficient workflow.

Proprietary technology + in-house AI

Since 2009, we have been developing our own proprietary technology specializing in invoice workflows and supplier invoice automation.

Intelligent data reading and automatic data structuring

Advanced, configurable invoice workflow engine

Automatic matching using complex rules

Learning based on real-world operational patterns

Automation of reconciliation with purchase orders and delivery notes

Our AI is specifically designed for demanding financial environments, which allows us to adapt to:

Complex cases
Deep integrations with ERP systems
Advanced business rules
Multinational environments with high document volumes

Centralized reception

The invoice workflow begins with a single entry point for any format:

Invoice Electronic structured

PDF

Pappeal by digitization certified

All the information is is transformed automatically into data structured, traceable and auditable, database a correct automation of invoices to suppliers.

Smart Validation

The engine of validation inside the invoice workflow controls automatically:

Duplicity

Consistency of amounts

Required information

Supplier Qualification

Rules specific to each business unit or division

This allows issues to be identified before proceeding further in the workflow, thereby preventing errors and reducing rework.

Automatic classification

The system automatically classifies each invoice to optimize the invoice workflow:

Available for order

No order

With the exception of

Custom circuits

This classification is key to scaling up the automation of supplier invoices without manual intervention.

Matching and structured approval

We reduce manual intervention through an invoice workflow based on automatic matching rules.

Invoices with purchase order

Automatic matching with purchase orders and delivery notes (2-way and 3-way)
Validation of quantities, prices, and amounts
Automatic deviation management
Automatic approval if the rules are met

Expenses are verified before they are recorded.

Invoices without a purchase order

Automatic or assisted accounting coding
Allocation to cost centers
Configurable approval workflow
Preliminary structured validation

This ensures that every invoice in the invoice workflow is monitored.

Advanced exception handling

Categorization automatic of the error

Assignment to the person in charge appropriate

Follow-up comprehensive

Record audited

The team financial leaves to manage tasks manual and goes to supervise a automated and and managed.

Automatic posting

Generation Automatic of the accounting entry

Integration direct with the ERP

Export structured

Traceability Complete

The automation of supplier invoices is completed with immediate accounting impact and without manual intervention.

Impact on the organization

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Over 90% automation in standard processes

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Elimination of repetitive manual tasks

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Significant reduction in cost per invoice

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Full, audited traceability

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Greater control and visibility over spending

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Audit Preparation and Regulatory Compliance

Proven track record with major clients

We work with large companies on invoice workflow and supplier invoice automation projects.

Complex cases
Advanced rules
Deep integrations with ERP
High document volume
Multinational scenarios

Our proposal is a scalable, long-term solution.

Implementation methodology

1. Operational diagnosis

2. Invoice Workflow Design

3. Configuration and Integration

4. Training and Implementation

5. Continuous optimization

Why large companies choose us

Organizations with complex processes need:

Robust invoice workflows | True automation of supplier invoices | Scalable technology | Adaptation to advanced business rules

Metrics that demonstrate our expertise

25 years of serving our customers
Systems that have been in operation for over a decade
High volume of documents processed
Over 90% automation
Deep integrations with ERP systems
Multinational adaptation

What we really bring to the table

Proprietary technology
AI specializing in financial automation
Customizable invoice workflows
Adapting to complex environments
Evolutionary model

Frequently Asked Questions

What is an invoice workflow?

An invoice workflow is a system that automates the entire process of managing supplier invoices, from receipt to posting.

What is supplier invoice automation?

It involves using technology to eliminate manual tasks in invoice management, including validation, approval, matching, and posting within the ERP system.