Fear, stress, uncertainty, confusion... These are typical feelings when you have to deal with bureaucracy and paying taxes. This is common if you are not familiar with taxation and accounting. There are certain procedures, taxes, payments, and inquiries that can lead to problems and penalties for missing deadlines or similar issues. At easyap, we understand the complexity of the accounting world and can help you avoid any problems with your business's taxation. That's why we're addressing the complex issue of how to manage a consultation of returns filed from previous years and provide you with solutions to avoid complications.
How do I check my tax returns?
Hours spent diving through files and filing cabinets piled high on office shelves and racks. Once you found the right year, you had to go through each page of the various tax returns you had filed and check what you had declared on each one. So, you put on your glasses, grabbed your highlighter, concentrated, and started searching. The result? After a long search, you finally found the information you needed.
This is the analogical way in which anyone could consult statements filed in other years or periods. It was also the way in which tax information.To do this, it was essential to have organized files and keep everything in order.
And when it comes to submitting everything to the relevant authority? How is this done? Which record books need to be submitted? And which forms? Can it be done and signed online?
Fortunately, there is one factor that has changed everything: the rise of the digital world. Why not rely on technology to streamline such arduous processes and optimize a resource as valuable to any business as time?
The positive thing for your business is that you now have the possibility to communicate your tax records and make inquiries about other periods in a much more agile way. How? With software such as that designed by easyap. Thanks to these digital solutions that combine technology, accounting, and auditing you can enjoy the following benefits:
- Time savings when searching for files, data, and/or documents.
- Optimization of physical space, since all information is stored in the cloud. There is no need to physically store and maintain files and folders from years ago on shelves and in rooms.
- You have much better control over where each piece of information is by organizing each statement to suit your needs.
- You can submit the information you are looking for and need to the relevant agency electronically, without having to travel anywhere. With easyap, specifically, you can file declarations with the SII or TicketBAI.
- All information is clearly detailed , making it easy to find and check.
- The statements in question will be accessible to the teams and individuals that you designate as accounting managers.
As you can guess from reading these advantages, what you will gain above all else is time. Time that you previously spent on research that you can now carry out much more efficiently and quickly. And, above all, you can devote that valuable time to other tasks in your business.
Statements about your business that you can check with easyap
As a company, there are numerous declarations that must be submitted. Accounting becomes a complex process in which complications multiply. Therefore, it is important to know where to turn and how to search for previously filed returns if necessary will save you hours of time and headaches.
Thanks to a system like the one we developed at easyap, some of those statements will be much more readily available to you. In our case, we are referring to those that you have made in the SII (Immediate Information Supply) and TicketBAI. These are two essential queries when it comes to filing taxes.
The SII
The SII is the system used to control VAT records. The best thing about it is that it allows you to you can provide all the tax information relating to this tax to the Tax Agency almost immediately. You can use it to communicate information about the following records:
- Invoices issued.
- Invoices received.
- Intra-Community transactions.
- Investment assets for your business.
Furthermore, as part of the digital transformation being promoted by many governments, it offers tax advantages to companies. It reduces the obligations to file VAT records and certain forms (340, 347, and 390), extends the deadline for filing self-assessments by 10 days, and shortens the deadlines for verification and refunds by the Spanish Tax Agency (AEAT).
The TicketBAI system
This is a project by the Basque Government and the three regional tax authorities to combat tax fraud. It establishes new legal requirements for any legal entity. To this end, it sets out obligations for the invoicing software used by companies in order to have greater fiscal control. In short, TicketBAI allows for the control of the economic flows of taxpayer companies in the Basque Country.
Likewise, Ticket BAI tracks and links a business's invoicing processes. Invoices are signed electronically, which prevents tampering. Therefore, we are talking about a system that ensures the authenticity, integrity, and traceability of a business's accounting records accounting records of a business.
The fact is that at easyap we have developed ideal software for these two types of returns. The reason is that it will be interconnected with the AEAT's electronic headquarters and with the regional tax authority to which you have to report, if your business is located in the Basque Country.
Why might I need to view my previously filed returns?
It is common for individuals and companies to need to consult past tax returns for accounting purposes. The most common reasons are usually claims for payment by the Tax Agency, although today there are other reasons that may require you to do so:
- Check tax collections or payments from previous years, including the amount and the reason for the payment.
- Review and compare what has been credited or paid in past tax returns with what will be credited in the current fiscal year.
- Download the code, receipt, or file with a statement to save it or send it to a customer or supplier who requests it.
The fact is that at some point, you may need to consult past tax returns. And to do so, we insist, knowing where to go or having everything in one system will help you greatly.
Are documents submitted digitally valid?
Today, with the digital world booming and developing rapidly, everything is becoming much faster and simpler. However, there are still many businesses that are not entirely familiar with new technologies. Is it possible to sign statements and documents online? And are documents submitted digitally valid?
Of course, and even more so with software designed for this purpose, such as easyap. In fact, that is what digital signatures are for. A way to justify and accept documents from the software itself. As a company, the digital signature that we offer you with our system will perform the same function as digital certificates or electronic ID cards (also called DNIe) do on a personal level.
How does a company ensure that its declaration is correct?
This is another typical question and one of the reasons why you may need to to make an inquiry about a return that has already been filed. As we pointed out at the beginning of this text, there are often errors in this type of procedure due to sheer ignorance.
The concepts and terminology used are sometimes complex. The deadlines involved can also sometimes be misleading. That is why doubts about whether a declaration has been done correctly are common. How can you ensure that declarations are done correctly? Paying attention to all the details and steps will save you problems. But in this new digital world, having the best tools and equipment is key and much more practical. That's where easyap comes in.
Software software like ours guarantees 100% that your returns are perfectly submitted to the competent authority. All you have to do is provide the correct information and the system will store it and communicate it correctly to the corresponding tax authority (AEAT, Regional Tax Authority, etc.). This eliminates human error.
With all this in mind, we can only encourage you to try it for yourself and implement it in your business. It will save you time and, above all, a lot of headaches.
