Terminator, Blade Runner, The Matrix, Back to the Future... The vast majority of the current working population has seen and grown up with these great films in which technology plays a leading role. Machines take control of a new world in which they replace humans in one way or another. Metropolis, made in 1927, is a great reference to what was already understood at that time as industrializing work without the human factor. Kubrick, in 1968, also worked on 2001: A Space Odyssey on that idea of the machine revolution that could come.
Well, managers, financiers, and accountants who visit this Easyap blog, we have news for you: that future is already here. Or, at least, many of the metaphors and prophecies hidden behind the messages of those famous films have come true. We'll tell you all about it, as experts in developing systems for automatic invoicing in all types of companies. Below, we reveal what that future looks like, which is already present in many businesses today.
What we mean by automatic billing
Most of the films we began this article with—if not all—share a similar view of technology. Most of them convey an apocalyptic message in which humans imagine the arrival of machines, AI (artificial intelligence), and robots as a threat.
However, fiction is far from reality. A reality in which we are fully immersed. We tell you this from Easyap, a company with more than twenty years of experience that works combining the human factor and technology and which, back at the beginning of the century, saw digitization as an opportunity rather than a danger.
From this point of view, at easyap we understand that relying on technology brings multiple benefits at the business level. Above all, because it allows processes to be streamlined. Following this idea, we understand automatic invoicing to mean managing the entire flow of invoices for a business, regardless of the sector.
What impact does automated billing have on digital business transformation?
The implementation of automated invoicing not only optimizes accounting processes, but also acts as a true catalyst for digital transformation in companies.
Thanks to it, organizations can integrate their management systems more efficiently, improve the traceability of their operations, and offer a more seamless experience to both suppliers and customers.
In addition, it enables more informed decision-making based on real-time data, which helps improve profitability and adaptability in an increasingly changing environment.
The advantages of electronic or automatic invoicing
Today, we are aware that technology, in general, makes our lives easier. This is also true in the workplace, which is what we noticed when we first started out. We saw that developing software to record and process companies' accounting operations would bring very interesting benefits. This is how we discovered the main advantages of automatic invoicing, regardless of the market, business volume, or company size:
- It offers infinitely greater speed in the transfer of information and data related to accounting and taxation, whether with public bodies, customers, or suppliers.
- Allows you to control the entire billing process. From the moment the invoice is issued until the supplier collects it or the customer pays it.
- It represents an optimization of resources for the company, both in terms of money and time. It generates considerable savings in paper, postage and printing materials, physical storage space, and personnel dedicated to administrative tasks.
Not only that, but in addition to these three main advantages, there is another that is markedly social and sustainable: savings in paper consumption. A commitment to the environment that we at easyap strictly adhere to.
How to automate a company's billing?
However, mastering technology is no easy task. On the one hand, we are talking about something that is very recent and new in our lives. On the other hand, it is something that is evolving at a dizzying pace, minute by minute. For this reason, working with technological products, whether in the field of finance or any other, requires in-depth knowledge and understanding.
So, if you are thinking about automating your company's billing, it is best to do so with the advice and execution of specialist profiles. Professionals who know how to carry out the entire process and who know how to develop and implement the best automated billing system for your business.
That is precisely what we have been doing at easyap for more than two decades. What's more, we have done so successfully in a wide variety of sectors and companies. We know how to automate billing using solutions tailored to each market and each company.
easyap's automatic billing offers you much more
Given the advantages of automatic invoicing for businesses, many companies have rushed to develop digital solutions. However, experience counts for a lot, as does knowledge of what each organization needs. That's why the solutions we develop at easyap go above and beyond.
With our customer and supplier billing software, you will have a comprehensive system in which:
- You will be able to generate and issue invoices of all types for any customer.
- You will be able to receive and record invoices sent to you by your suppliers.
- You will track the entire process that your invoices follow from start to finish.
- You will have all your your billing information in one place and in the cloud.
- You will be able to comply with the applicable tax and fiscal legislation that apply to you and report all your invoicing to the various public agencies.
- You will have access to a portal where employees can conveniently enter their expenses.
It is difficult to find other companies in the sector that can develop a digital solution for invoice management as comprehensive as ours. In addition, we offer you a number of competitive advantages that are difficult to match.
Without going any further, with easyap you pay for each invoice processed, so we offer you a solution that adapts to your business volume. What's more, we guarantee that you will have the software installed and up and running in a few weeks with minimal setup costs.
Is automated billing legal?
Finally, we conclude the article by answering the question with which we began this section of the text. This is a frequently asked question that some users ask when we talk about automatic billing. Well, the answer is that not only is it legal, but the Create and Grow Act has already been passed, making it mandatory.
Governments, both national and regional (in the case of TicketBAI) and international (the example of PEPPOL), have realized the many benefits of electronic invoicing. Not only for themselves, but for the entire business community. In their case, above all, they have experienced that it is extremely extremely useful for preventing and detecting crimes such as tax evasion or VAT fraud.
With invoice management software, you can track and manage the tax and fiscal movements of any business much more efficiently. In addition, access to all this information is very convenient. In this regard, the Public Administration is the first to set an example. For this reason, for years now, countries such as Spain have been required to issue electronic invoices for any commercial transaction they carry out.
In turn, the SII (Immediate Supply of Information from the AEAT) has been in force since 2017 and it is expected that between 2023 and 2025, electronic invoicing will be mandatory for all domestic companies. Therefore, as you can see, it is not just a matter of legality. Governments are aware of the important role of technology in detecting fraud, want automatic invoicing to become standard in all businesses.
So, not only for commercial or competitive reasons, but also because it will be legal and mandatory in the future, we can only advise you to leap into the new digital era and automate your billing. At easyap, we have the ideal product and the experience and knowledge to help you do just that. All you have to do is get in touch with us.
