We're not the ones saying it. The data and figures say it. Electronic invoicing in Spain and Europe is now a very real reality. And not only that, but it's not just the present, it's also the future. The volume of electronic invoices grew by 16.6% in our country in 2020, which is the clearest reflection that digital transformation is already here. That is why now is the time for companies that provide electronic invoicing solutions. Companies such as easyap, which specialize in finance and technology, will help you take that definitive step towards digitization. To this end, we are going to clarify the classic questions that many executives and financiers have about this type of company and service.
Why the rise of this type of company?
To answer the first question we ask in this heading, let's simply put two pieces of information on the table:
- A total of 240,731,047 electronic invoices were issued in Spain last year.
- An increase of almost 17% compared to 2019 , which translates into 34,266,994 more invoices.
At the same time, it is true that some markets and sectors are adapting to this new digital reality at different rates. For example, the retail sector issued the most electronic invoices in 2020. However, this is a step that all companies and sectors must gradually take. Without going any further, public administrations and the agencies that depend on them are already required to demand electronic invoicing in all their commercial operations, as we have already mentioned in other articles on our blog.
In other words, governments are leading the way in this digitization process. For this reason, there has recently been a boom in electronic invoicing providers such as easyap. We are aware of the advantages of implementing and using a solution like ours. We are also fully aware that this is the future for any CFO today and tomorrow. What's more, there are currently around 40 companies with which an electronic invoicing system can be implemented, although we will explain in more detail later why easyap is one of the most recommended options among these.
Is it mandatory to have an electronic invoicing provider?
If you are an accountant, the CFO of a large company, or simply run your own business and do not yet issue and receive your invoices electronically, you may be asking yourself this question. Often, both in our professional and personal lives, we operate solely on the basis of what is required by law.
Well, currently, in accordance with Spanish law and legal regulations, electronic invoicing is only mandatory for suppliers to public administrations. Specifically, on January 15, 2015, a law came into force establishing the mandatory use of e-invoicing in all public sector supplier contracts.
The objective of this legislative measure? To reduce late payments in government agencies, since with a billing system like the one we implement, operations can be traced clearly and transparently, as well as recorded and control taxation and tax aspects. And that's not to mention other non-financial benefits, such as:
- Greater efficiency in administrative procedures for companies.
- Cost savings associated with paper, which also brings advantages in terms of recycling and sustainability.
Law 25/2013
The law establishing electronic digital invoicing is Law 25/2013. This regulation requires a single electronic invoice model for the entire administration: the one known as E model. In turn, all government agencies, city councils, and regional governments must use it to pay their suppliers, whether they are also public entities or private companies.
With the entry into force of Law 25/2013, included in Royal Decree 1619/2021 , all invoices associated with goods or services provided to public administrations with an amount exceeding €5,000 must be issued in electronic format and through the General Entry Point for Invoices of the General State Administration (FACE).
Therefore, and after explaining the law, it is not 100% mandatory to use companies that provide electronic invoicing services. But it will be in the long term. And not only that, but it is a necessity (as well as a great convenience) if you have business dealings with public bodies.
Why hire an electronic invoicing provider?
One of the reasons you haven't yet implemented a digital solution for your invoices is probably the technological factor. This is logical, as many sectors are somewhat wary of anything that breaks with the analog. This is even more so in conventional sectors where accounting is managed in the traditional way. Fear of technology and its use.
This is a common problem or fear among many financiers. However, companies such as easyap are the answer and the antidote to that fear. We take care of implementing the technological solution for your business, saving you the trouble of having to struggle with a computer system, which is often what bothers many people the most. We have over 20 years of experience and are backed by a team made up of both financial professionals and true specialists in the world of technology.
Types of companies providing electronic invoicing solutions
At this point, you may be realizing that you are either digital or you are not. It is a logical conclusion, and one that we at easyap reached quite some time ago. However, we have not been the only ones. That is why, as we mentioned earlier, there are currently around 40 companies in Spain that are dedicated to offering digital invoicing solutions. But what kind of companies?
- Highly qualified and specialized companies in the implementation of electronic invoicing systems such as easyap.
- Major companies in the world of technology consulting.
- Sector groups such as auditing and strategic and financial consulting have identified a niche market in e-invoicing.
- Technology divisions of major banking institutions.
Some of the world's most powerful brands in their sectors are electronic invoicing provider. However, at easyap we recommend using a solution like ours for one simple reason: specialization. We offer a highly specialized service that we have been successfully providing for many years. Therefore, in terms of experience, dedication, and business knowledge, it is difficult to find a more recommendable option.
Why choose easyap's service over other providers?
Specifically, at easyap we have been offering our electronic invoicing and accounts payable service since 2001. electronic invoicing and accounts payable. We work on projects from start to finish in the field of outsourcing solutions for digital invoicing processes. Not only that, but the work we have done over this time extends across the globe: nationally, in Europe, throughout the Americas (North, Central, and South), and also in North Africa.
At the same time, our system promotes the prevention and detection of tax fraud. Furthermore, our solution is based on a variable cost model. In other words, a payment is made for each document that has been processed, which is ideal for companies with very different billing levels and production volumes. In fact, we have worked with companies of various sizes and volumes in the following sectors:
- Telecommunications, digital marketing, and advertising, which are worlds adapted to the new times and that understand the technological factor.
- Industrial goods and industry in general, where we have managed between 120,000 and 200,000 documents annually in different countries and with multinationals.
- The automotive sector, where we have managed nearly 1,500 users at the European level.
- Points of sale and locations in the distribution and food sector, managing more than 14,000 suppliers.
- Banks and credit institutions, with projects closely linked to the control of employee expenses.
Furthermore, with the solution we market, our clients do not have to make any investment in technology for the automation and improvement of the system. This great advantage is due to the fact that we use the SaaS model (a distribution and licensing model used to deliver software applications over the Internet, i.e., as a service).
And if we haven't yet convinced you to get in touch with us contact us, here's a great piece of information: the audit and control processes implemented with solutions such as ours not only certify improvements, they also enable savings of around 25% in periods of less than 5 months. Do you still have doubts that digitization is already here and that at easyap we want to help you take the step towards change?
