Even if only by hearsay, if your company or business is located anywhere in the Basque Country or Vizcaya, you will know what TicketBAI Bizkaia. And if not, you're in trouble, because you should know about it to avoid tax or legal problems. In any case, whether you know about it or not, this article will be very useful, as we explain everything you need to know about the tax system that has been introduced by the Provincial Council of Bizkaia. A system that, as is to be expected in these times, promotes and encourages electronic invoicing throughout the business fabric of the Basque Country and the Basque provinces. Below, we break it down in depth.
What is TicketBAI Bizkaia?
First of all, let's define what TicketBAI Bizkaia is. It is also a tax management system that is already being implemented in the province of Bizkaia. With it, the provincial council wants to control invoicing in any commercial sector and ensure tax compliance.
Primarily, this new system focuses on digital transformation of invoicing processes. To this end, it seeks to ensure the traceability of commercial transactions by requiring the issuance of electronic receipts and the declaration of sales made by businesses.
The main objective of TicketBAI Bizkaia is to reduce tax evasion and improve efficiency in tax management. To this end, it maintains a detailed electronic record of commercial transactions so that the Bizkaia Regional Treasury can more accurately track the income and taxes generated by all companies.
In short, TicketBAI Bizkaia promotes the digitization and traceability of transactions between companies to ensure compliance with tax obligations in the province of Bizkaia.
Taxation in Bizkaia to date
As you probably know, the three provinces of the Basque Country have a different taxation system from the rest of Spain's autonomous communities and provinces. Therefore, they do not have to adhere to exactly the same standards and requirements.
That is why TicketBAI Bizkaia is an independent and exclusive system. Even so, as has been done at the state level, the Provincial Council of Bizkaia and the Basque Government also cooperate in the promotion and implementation of electronic invoicing. For this reason, they have recently created this new program for business taxation.
What is the current situation in Bizkaia and when will it become mandatory?
As is the case in Spain, TicketBAI Bizkaia is mandatory for public companies and any private company that operates with them. However, this requirement is still only partial, as full implementation has not yet taken place.
To be more specific, TicketBAI Bizkaia is gradually becoming mandatory across the entire business sector. In fact, last November 2023, the General Assembly of Bizkaia gave the green light to the provincial regulation for the definitive implementation of the TicketBAI system. This mandate establishes that all companies must integrate into the new system between January 1, 2024, and January 1, 2026.
In turn, although we refer to TicketBAI Bizkaia, we should rather refer to it as the system used by the three Basque provinces. This is because it is the new invoicing system for all of them, which has been implemented in the Basque Country and has been in operation in the provinces of Guipúzcoa and Álava since 2022.
Calendar for its mandatory implementation in Bizkaia
Likewise, the Bizkaia Batuz portal displays the detailed calendar with the six-monthly windows for mandatory incorporation into the system. As anyone can see, TicketBAI Bizkaia will be mandatory for all companies on a progressive basis, and they must sign up for it according to these deadlines:
- 01/01/2024: Corporate tax payers that are not micro-enterprises or SMEs and belong to any sector.
- July 1, 2024: Micro-enterprises and SMEs that contribute to corporate income tax, individuals, and entities under the income allocation regime, but from the following sectors:
- Industrial, manufacturing, construction, transportation, finance, legal, insurance, rental, healthcare, and other activities except education and culture.
- January 1, 2025: Micro-enterprises and SMEs that contribute to corporate income tax, individuals, and entities under the income allocation regime, but from the following sectors:
- Wholesale trade, retail trade, hospitality, real estate restoration, hairdressing, and other personal services.
- 07/01/2025: Individuals and entities under the income allocation regime, but who work in the wholesale or retail trade, hospitality, real estate restoration, hairdressing, and other personal services sectors.
- 01/01/2026: On the one hand, any company exempt or not exempt from corporate income tax, as well as non-profit entities in any sector. Also micro-enterprises and SMEs that contribute to corporate income tax, individuals and entities under the income allocation regime in the agriculture, livestock, and fishing sectors, education, and cultural services.
In short, as in the rest of Spain, although TicketBAI Bizkaia is already mandatory for any company that operates with the Public Administration, it will be mandatory for all self-employed workers and companies within two years, without exception.
Are there any exemptions from the TicketBAI system?
In turn, there are some cases in which a natural or legal person can avoid using this new taxation system. Here you can find out in detail who is exempt from TicketBAI Bizkaia, but at easyap we summarize it briefly in this list:
- Entities exempt under the Provincial Corporate Income Tax Regulation.
- Non-profit organizations according to Provincial Regulation 3/2004.
- Partially exempt entities, except for exempt income.
- Taxpayers under the special VAT regime for agriculture, livestock, and fishing.
- Individuals without economic activity, such as property landlords.
- Transactions with special invoice issuance conditions.
- Exemptions under justified circumstances and exceptional technical conditions.
- Specific VAT services under certain location and subject conditions.
- Exemption for certain individuals based on age and activity.
- Additional exclusions determined by regulatory provisions.
However, as we mentioned, if you want to know whether you can be exempt from TicketBAI, carefully review each of these ten exceptional cases or situations.
How do I activate TicketBAI?
Another key question about everything related to the TicketBAI Bizkaia system is how to activate and use it in a business. To this end, we will detail the step-by-step process you must follow:
- Registration with the Bizkaia Regional Treasury with updated tax information.
- Having an electronic invoicing system that complies with the technical requirements established by TicketBAI. In other words, what we call software for TicketBAI Bizkaia.
- Configure the software correctly to generate and store electronic invoices in accordance with TicketBAI standards.
- Train staff to ensure proper compliance and understanding of the process.
- Perform internal tests to verify that the software is generating tickets and that they are being stored properly.
- Comply with the deadlines established by the Regional Treasury for mandatory enrollment in the system.
- Be aware of and apply any changes or updates in TicketBAI requirements and make the necessary adjustments.
In this regard, each company may have specific processes depending on its size, type of activity, and billing system. Therefore, it is best to turn to reputable companies when it comes to billing software.
The role of easyap in fulfilling TicketBAI Bizkaia obligations
This is precisely where we come in: easyap. The solution we can develop for your company is customized TicketBAI Bizkaia software. With it, your company will perfectly comply with all technical standards.
We have been helping other companies comply with TicketBAI and other tax system obligations for over 20 years, offering advantages such as these:
- We automate the generation and management of your electronic invoices. This includes the creation of electronic tickets in accordance with specific regulatory requirements.
- We comply with tax regulations. In this case, those established by TicketBAI in Bizkaia.
- Our solution integrates with ERP and other systems. That's why we simplify processes and reduce administrative burden.
- We provide secure invoice storage. We guarantee availability and access so you can submit your documents whenever you want.
- We provide you with regular updates. This allows you to adapt to regulatory changes.
- We provide technical support to resolve any issues related to TicketBAI compliance.
- We reduce your administrative costs and avoid financial penalties and penalties for regulatory non-compliance.
- Our solution provides you with real-time visibility into the status of your invoices. This gives you greater control over workflows and outstanding payments.
In addition, our interface is extremely intuitive and simple. Therefore, it is a practical, convenient, and effective tool for all your company's staff. We could go on listing the advantages of our solution, but we prefer to tell you about them in more detail. That's why we're leaving you our contact details and encourage you to write to us so we can talk.
