It's already a reality. And anyone who refuses to see it will be left behind. The online world is not the future; it's the present. It's already here, and as a manager or even an employee of a company, if you don't adapt to it, you're lost. The optimization of time and resources in general available to any company or business is enormous. Regardless of the sector, the market, the turnover... if you are digital, you have many competitive advantages at your fingertips that you can take advantage of. One of them is knowing how to manage the electronic issuance and receipt of invoices, and in this regard, easyap is a winning bet. In the following lines, we will explain why our electronic invoicing system is the best option for this.
What is an electronic invoicing system?
But before we get to that point, let's start with the basics. What do we mean by an electronic invoicing system? To give a definition, we could say that we are referring to the process of managing the sending and receiving of invoices, business account statements, receipts, or letters of complaint using an electronic or computer program.
We could say that, thanks to electronic invoicing systems, any employee now has the possibility of carrying out many of their day-to-day tasks using a digital program. And yes, you read that right: any employee.
The most widely used billing systems are extremely useful for managers or heads of finance departments who are responsible for financial controls and accounting aspects. However, given that there are highly developed programs that adapt to all types of budgets and accounts, they can be an ideal tool for many job profiles. That is, small business owners or employees with specific and occasional functions related to these accounting issues.
The easyap software is one of them, as it is a system that adapts to your budget and your billing. With our system, we charge based on the number of invoices processed. In other words, we transform a fixed cost into a variable cost.
Why use an electronic invoicing program?
This conversion of a fixed cost into a variable cost (which adapts to your turnover) is not the only advantage of electronic invoicing systems such as easyap. Below, we list other positive aspects or benefits:
- Its speed, since, compared to the conventional billing process involving paper, pen, and calculator, everything is much faster and more efficient.
- The security it offers, since there are no intermediaries of any kind and the information is transferred from one account to another in a matter of seconds using the most advanced digital security protocols that encrypt said information.
- Control over all information and data. Everything is recorded and displayed conveniently and simply in the system.
- It offers simple and quick access to invoices and general information. All you need is a tablet, smartphone, or computer of any kind and an Internet connection to control or manage your billing information.
- Care and respect for the environment, since there are significant savings in paper consumption and also some savings in energy due to the reduced use of devices such as printers.
Electronic invoicing systems such as easyap offer you all these benefits and much more. Not only that, but if your company does business with the Spanish government, you should already know that electronic invoicing is mandatory. In a bid to digitize the business fabric, by law and since 2015, the Public Administration and all bodies or institutions dependent on it are required to issue and receive electronic invoices.
As you can see from this measure, not only in Spain, but all governments worldwide have a special interest in these systems because of these advantages and for another main reason. Thanks to electronic invoicing programs such as easyap, financial control of the entire flow of information is much more comprehensive. This makes it much easier for administrations to control and detect tax fraud and scams, since all the information is recorded and much more accessible.
What are the most widely used electronic invoicing systems?
Thus, between the obligation to work with governments and their agencies and market demands, entering the world of digital invoicing is a necessity. As we said at the beginning of this blog post, electronic invoicing is now a very real reality.
In this regard, it should be noted that numerous companies have launched themselves, especially in recent years, into creating digital invoicing systems. This is logical and understandable, given the demand for such systems. However, there are certain options that are clear winners over other alternatives.
The solution we offer at easyap is not only an electronic invoicing system that provides you with everything you need, but also means choosing a proven and experienced option. Here are some of our competitive advantages compared to many other brands you can find on the market today:
- Proven and extensive experience, as we have been implementing billing systems for companies and businesses of all kinds for more than two decades.
- International experience, as we have carried out work and projects in Spain, in several European countries, throughout the Americas, and in North Africa.
- We work with companies and businesses of all sizes, from multinationals to local SMEs and self-employed workers.
- A team made up of professionals from the two main branches of the business: finance and technology.
- Knowledge of how to implement digital invoicing software in a wide variety of sectors, ranging from banking to tourism, marketing, human resources, and the automotive industry.
Even so, it is true that more and more companies are trying to enter the world of online billing systems. Without going any further, and due to the need for electronic billing at the institutional level, the government has its own system or portal called FACe.
At the same time, there are technology companies that have seen electronic invoicing as a niche market to enter in order to do more business. Powerful brands in other markets such as Holded and the Stripe payment platform are some of them. However, these companies do not offer the specialization and experience that we do at easyap, where we focus on offering exactly the best electronic invoicing solution on the market.
Other aspects to manage with our electronic invoicing software
What's more, and to conclude, our system not only offers you the possibility of managing the electronic issuance of invoices or their receipt. Apart from the fact that with easyap you can manage everything known as the invoice approval workflow, you have many more possibilities at your fingertips.
For example, we are talking about how with a solution like ours, you can implement a supplier portal. This is an ideal tool for your suppliers, as it provides them with information about their invoices, orders, payments, receipts, etc. What's more, there is no need to make phone calls or deal with a customer service department that only works during certain business hours.
In turn, through our digital invoicing solution, we provide companies with the easyei portal. This is an ideal tool that brings together all the tax information required by the Tax Agency. In other words, with the easyap solution, you can comply with the SII (Immediate Supply of VAT Information), as well as other systems such as SILICIE or TicketBAI. In other words, regardless of the ERP or accounting system you use, the easyap solution maps and categorizes your billing data according to the requirements of the Spanish Tax Agency (AEAT). And not only in Spain, but it also adapts to the tax requirements of systems in other countries, such as the Portuguese SAPF-PT.
Finally, with our solution, you can also manage your company's employee expenses. That item that sometimes causes your accounts to be out of balance and out of sync will also be controlled with easyap. We offer an easyapIP portal with which you can fully manage employee travel and expense processes. Basically, you can control expense reports, approve or reject them based on company policies, and automatically record everything in the system.
And after all this, do you still want or need us to give you more reasons to contact us and take that definitive step towards digital transformation?
