The main goal of every human being, both professionally and personally, should always be to grow, progress, and advance. That is why we link the question in the title of this post with others: What should a good process of continuous improvement in a company? And, bringing the question to the current landscape, in which digital transformation is essential, should we innovate completely and adapt, modifying procedures in companies? Or should we continue with certain "patches" as emergency solutions or perfecting mistakes that we are aware of?
And the flip side of this question and the article: What do we mean by perfecting a mistake? Automating tasks or processes that are flawed and/or outdated, whether we are aware of it or not, will only cause the flaws and errors in our procedures to be repeated. Furthermore, investing resources in automating them will only mean that the error will be repeated even more quickly. This is what we call perfecting the error, and to avoid it, it is best to opt for radical change in your business's digital processes by adopting quality technological solutions. How? With specialists who can help you in the improvement process, such as easyap. Let's get started.
What are continuous improvement processes?
They say that life is a journey in which we never stop learning. Throughout our lives, we go through certain experiences from which we acquire knowledge and learn how to cope. However, the first few times we face an unfamiliar situation, we don't always know how to solve it or what tools to use.
Sometimes, due to lack of knowledge or experience, we make mistakes. Or we simply adopt a solution that works for a specific problem or moment but, over time, becomes outdated. That's okay, because it's human nature, but it's not okay to not fix it. Consciously continuing with that mistake, with that unsuitable solution, and, above all, investing resources in it to "improve" and automate it would be what we call perfecting the mistake.
We are living in a historical and social context in which the Internet has changed the world. Both personally and professionally, everything is radically different from what it was just a decade ago, and challenges are emerging that were unimaginable a few years ago. Tasks and procedures that were previously manual can now be carried out 100% online, within this digital transformation we are experiencing.
However, many companies and executives feel afraid and daunted by the prospect of taking that leap toward the new paradigm. That is why we find companies that try to adapt to the demands of the digital world and others that, through emergency solutions, are temporarily perfecting mistakes (to put it colloquially, they are plugging holes). Now, if we want to move forward, are we clear on how to do so? What procedures involve continuous improvements for our organization?
In easyap, a company born from a vision that combines technology and management, we understand that continuous improvement processes in companies are those actions and strategies that seek the following objectives:
- Directly improve the quality of a product or service.
- Optimize the resources (mainly financial and time) used to improve a product or service.
- Help the company grow and keep up to date in line with the latest trends.
Therefore, if we are talking about optimizing the products and processes of a modern company, adapting to the online world is a must. But how? By fully implementing innovative services that we are unfamiliar with or unsure how they work, or by using temporary solutions that work occasionally and automate a flawed system to streamline it? Break with the established order to grow, or live by perfecting a mistake?
In short, how can a system of continuous improvement be implemented in a company? It depends on the context and the moment. What is clear is that, in this new digital landscape, advances and continuous improvement processes involve investing in digital technology. Seek advice and support in this area and exploit the advantages of the various technological solutions that are coming onto the market. This is where specialists like us can help you.
Electronic invoicing: an exemplary process of continuous improvement
We mentioned, both above and in other articles, that easyap was created with a perspective that combines business vision with a technological approach. Back in 2001, more than 20 years ago, professionals from the finance sector and specialists from the world of technology came together to create this company. A company that offers digital accounting and financial support solutions for businesses.
Without going any further, our electronic invoicing service is one of the examples of continuous improvement in work processes that we offer. Why? Because by implementing it in your company:
- You will streamline the invoicing process with customers and suppliers.
- You will avoid tax and fraud issues, as it complies with the security and tax protocols that are being implemented worldwide.
- You will save on resources around 25% in less than 5 months on your company's auditing and accounting processes.
More advantages of implementing this continuous improvement process
In addition, easyap's electronic invoicing solution also offers managers certain advantageous features in administration and accounting. On the one hand, it is a variable cost that depends on the number of documents processed. In this way, the cost goes hand in hand with production and is affordable for both large companies and SMEs with lower turnover.
For your part, taking the plunge, breaking away from the analog electronic invoicing process, and switching to an electronic invoicing service such as easyap offers another benefit. As a customer, you will not have to make make any investment in technology for its automation and constant improvement. We use the well-known SaaS model, which, through software implemented by us, saves you from having to install, maintain, and update the solution. Another point in favor of continuous improvement of the administration and management of companies and financial departments.
Other improvements for a digital company with easyap
However, electronic invoicing is not the only advanced process we offer at easyap. Understanding that we are already immersed in a digital paradigm, which will only continue to grow, we offer additional services and improvement measures for companies that are sure to be of interest to you:
- You can manage the entire invoice workflow, controlling every step of the invoicing process.
- We offer a supplier portal where you can check the status of invoices, orders, payments, receipts, etc.
- The portal easyei, relating to tax information, where all the documents required by the Tax Agency can be gathered, which will avoid tax problems without additional technological developments. For example, the solution complies with the legislative requirements of protocols that are already in force or will soon come into force, such as SILICIE or TicketBai.
- A portal easyapIP that allows you to fully control and manage employee expenses typical of many companies. We are talking about costs such as employee travel and per diem expenses.
And the best part, as we mentioned in some of the previous sections, is that these other actions are included in the service we offer at easyap.
Conclusion: What is the process of continuous improvement in a company?
The answer to this question will depend on several factors. The sector, the market, the product or service you sell... However, in today's world, where everything moves at high speed and is developing in or towards the digital realm, one thing is very clear: either you adapt to the online world or you run the risk of disappearing. Furthermore, it is very likely that your competition is already doing so and that the market demands it of you.
It is true that there are still companies that resort to specific digital services. They hire developers for specific solutions, which end up being patches that become outdated and, in the long run, require maintenance and updates that are costly in terms of time and money. This is what we call perfecting the mistake. That is why solutions like ours, based on the SaaS model, are the best option for companies that want to avoid these pitfalls. SaaS model, will ultimately save you from extra costs and extra effort.
Let's also answer the central question posed in the title of this article. The process of continuous improvement in a modern company that wants to grow in the future consists of adapting to the current moment and market and their demands. And in this case, the market and the moment are digital. There is no point in automating processes that we know are flawed, as we will only be wasting resources. It is better to take a turn, take a leap, and commit to a radical shift towards digital. In this regard, having the best online solutions and services is vital for any company that wants to survive and grow.
